What a blessing it is to be able to manage your business affairs from the comfort of your home. Well, if you have the right software installed, and a laptop, you can do so with ease. I cannot stress enough the importance of having a reasonable Internet connection. For me, Spectrum high-speed Internet has been working great. However, the challenge is to look for the best software that can help you do so.
We bring to you some of the most essential software that help manage various functions of your business with ease.
The most essential tool is a project management and internal collaboration software. You cannot even think of managing a team remotely if you do not invest (or sometimes not invest) in good project management software. Many companies go with the prominent option of Podio. The best part about this software is that it is 2-in-1. Apart from project management, you also get the chat option. Hence, making it easy for you to keep in touch with your team.
While many companies like the 2-in-1 option, some companies choose to keep the two affairs separate from each other. Such companies subscribe to two software. Mostly it is a combination of Slack (a collaboration tool) and any from Trello, Asana, or Basecamp (all of which are project management tools.
As a person managing a remote team myself, I would suggest you go with an option that replaces emails. Whether it is the separate or all in one option, if it does not replace your email, ditch it. Choosing such an option will aid you in getting rid of your Gmail or Outlook.
File Storage Solution
The second most important software that you should be looking for is one that allows you to store all your files in one place. However, you have to be extra careful when choosing software in this category. Because you will have to opt for the one that offers extra security. Remember that you will be staking your crucial data by sorting it in software.
Not going to scare you more. File storage solution software is crucial for every business as it makes collaborating very easy. Some of the big players in the market include Dropbox and Box. I prefer the latter as it helps with both the client collaborations apart from internal ones. Hence, making it easy to have everything in one place.
Google Docs intrigues many companies and individuals as it is free. But they fail to understand that Google can scan its files any time without offering them any security. Therefore, opt for a paid option if need be but make sure that you have rights over your confidential data.
Having a record of your budgets and reports is as essential as any other function. Therefore, it is essential to invest in bookkeeping software as well. You cannot rely on manual ledgers o keep a record of all your expenses and budgets. Not only is it outdated but it also consumes a lot of your precious time that you could productively consume utilize elsewhere.
Two of the options that you should consider are Xero and QuickBooks. You might find yourself switching between the two quite often. Because both software keeps introducing new features. Where one comes up with better ones from the other and the cycle continues.
However, whatever option you choose, make sure that your team is happy with the same. You do not want to oppose your team or choose software that your team would not be comfortable in using.
When you work remotely, communication becomes the greatest challenge. Because you do not get to see the people on your team daily. But there has to be a way through which you can be in constant contact with your team. Looking for good communication software and adding it to your toolset will help you a great deal.
If you think that email is the answer to your solution, you are wrong. Emails do not allow you to get real-time responses. And most of the time, if not all, you are seeking quick and immediate responses. Moreover, emails make it hard to keep track of conversations.
Consider Zoom, Skype, Google Hangouts and the like to help you keep connected to your remote team. Slack is also a great option to consider. Each of these tools allows you to have individual and joint conversations. Thus, making things easy for you. Make sure that you select a software that allows you to add more people in one conversation.
While you may be giving a considerable amount of attention to the selection of the software, equally important is your Internet connection. Spectrum offers and some other deals by other companies are quite reasonable. Check them out if you are a newbie to remote working. You will love them for the features and affordability.